![]() Both the Presenter and participant are asked to confirm the changeover. Alternatively, a participant can right-click the shared window and select Ask to Control. The Presenter can assign control by using Assign – Pass keyboard and mouse control to any participant. Once an object has been shared by the presenter, any participant can gain control of it. Whomever has control has the ability to remotely take over the mouse and keyboard actions relevant to the shared element. The way control is implemented is again “one at a time” concept. The first approach to collaborating is to gain “control” of what is being shared. Webex is a great tool that supports collaboration in many ways. At any point, you can take the Presenter role back by right-clicking your own name and selecting Change Role to – Presenter. The selected presenter can then share anything from their computer. Stop sharing any content if you started sharing first and then right-click the person (Name or Video thumbnail) and select Change Role to – Presenter. As the Host, you can allow another participant to present while still maintaining the host role. The key to remember is that Webex allows only one participant to be the Host and one participant to be the Presenter at any given time. It is sometimes useful to have others share content with the group. the person who can share part of their computer. By default, the Host is also the Presenter, i.e. The Host is usually the person who has scheduled the Webex event. ![]() When you are all done, simply click the red Stop Sharing button to return to the Webex client. These allow you to keep interacting with participants while you are sharing. You might find it useful to toggle the display of the Chat window and Participants. Hover your mouse at the very top of the shared screen and the menu will drop down giving you access to all the Webex features. Once you are in Sharing mode, the Webex meeting client will disappear to the background and your shared window will move to the foreground. Note that choosing an application or a monitor shares everything displayed within those windows.If you need to choose an application not yet running, simply select Other Applications to pick another program to open. This brings up a list to choose what to share. From your Quick Start tab, click on More Options under the round Share button (or select the Share menu). Once you have started a Webex session, it is easy to share anything. However, sharing a sound file or video file (MP#, MPEG, etc.) will allow audio to be heard. It is worth noting that only files shared will support audio broadcast. That means that if you share an application with sound, the audio will not carry through to participants. That way you are ensured only the relevant material gets shared in your meeting. If you switch to a different window, the shared element gets temporarily blanked out on the participant’s screen. Once you selected what to share, only that element will be visible to participants. Meeting Window – the Webex meeting application itself. ![]() Whiteboard – start a board to write or draw on.Monitors – allows you to select a monitor, even when you have multiple.Applications – pick a program installed on your computer.Files – select any file on your computer including audio or video files. ![]() Webex App: Chat directly with a co-worker or communicate with your entire team at once.Webex allows you to share almost anything running on your computer.Download the Cisco Webex Suite (Webex App, Webex Meetings, Productivity Tools).Individuals from outside UW–Madison may log on to a session only if invited by a UW–Madison user.Must be a UW–Madison faculty/staff member, researcher or student.Individuals must have a UW–Madison NetID, Office365 account and have an active appointment.Record Webex Meetings/Events/Training in the cloud.Whiteboarding and annotation tools to simulate in-person collaboration.The ability to allow participants to dial into meetings with a telephone number.Waiting rooms to allow the host or cohost to organize/manage incoming attendees.Breakout rooms that may be pre-assigned by the host.Schedule meetings using the Outlook client, Outlook Web Access or the Webex Web Portal.Meet with up to 1000 participants in a single meeting on your computer, tablet or phone.Collaboration with UW–Madison colleagues and external colleagues across the world.The application is supported across mobile devices, desktops and room systems. Cisco Webex is the leading enterprise solution for voice/video conferencing, online meetings, screen sharing, chat and webinars.
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